Introduction:
This
is an essay writing assignment in which the critical analysis of the use of
project breakdown structures is required to be conducted. Today, Project
Managers are all the more much of the time discovering high esteem in the
formation of Work Breakdown Structures (WBS) as they start the procedure of
venture administration. Venture achievement. As a key component of the Planning
Process Group, ordinary practice is uncovering with expanding consistency that
production of a WBS to characterize the extent of the venture will guarantee
conveyance of the venture's targets and results. So, this analysis help us to
understand how a break-down structures increase the success ratio of project
management and what are the key considerations that needs to be taken into
account while creating the breakdown of any project management.
A critical analysis of
the use of the work break-down structures in the project management:
Also,
the all the more obviously the extent of the venture is explained before the
real work starts, the more probable the accomplishment of the task as the keen
structure of work breakdowns is a forerunner to powerful venture
administration." Experienced undertaking administrators know there are
numerous things that can turn out badly in activities paying little heed to how
effectively they arrange and execute their work. Part or full-extend
disappointments, when they do happen, can regularly be followed to an
inadequately created or nonexistent WBS. An inadequately built WBS can bring
about unfriendly venture results including continuous, rehashed venture
re-arrangements and expansions, misty work assignments, degree creep or
unmanageable, much of the time evolving extension, spending plan overwhelm,
missed due dates and unusable new items or conveyed highlights. To clarify,
there are numerous venture administration devices and procedures that
utilization the WBS or its segments as information, for instance, the WBS uses
the Project Charter as its beginning stage. The abnormal state components in
the WBS ought to match, word-for-word, the things used to depict the results of
the venture in the Scope Statement. Furthermore, the Resource Breakdown
Structure (RBS) portrays the venture's asset association and can be utilized as
a part of conjunction with the WBS to characterize work bundle assignments. The
WBS Dictionary characterizes, subtle elements, and elucidates the different
components of the WBS. The Network Diagram is a consecutive plan of the work
characterized by the WBS and the components of the WBS are beginning stages for
characterizing the exercises incorporated into the Project Schedule.
The
work breakdown structure arranges and characterizes the aggregate extent of the
venture. Each slipping level speaks to an undeniably meaning of the task work.
The WBS is disintegrated into work bundles. The deliverable introduction of the
progressive system incorporates both interior and outside deliverables. With
this definition, it is clear the WBS gives an unambiguous explanation of the
goals and deliverables of the work to be performed. It speaks to an unequivocal
portrayal of the venture's extension, deliverables and results what of the
task. The WBS is not a depiction of the procedures took after to perform the
venture nor does it address the timetable that characterizes how or when the
deliverables will be created, yet rather is particularly restricted to portraying
and itemizing the venture's results.
Defining WBS
– In order to complete the project firstly we need to define the WBS. In case
of we are going to define WBS than upper level of WBS decomposed into
clustering of work. Material and content of upper level can be change based on
the industry and type of project. Whereas lower management of WBS focused on
the cost estimation, risk assessment and schedule development. Lower level of
WBS is name as work packages and it include the work need to be done. Later on
lower level of WBS can be used as supporting task for resource and milestone
which can be estimated and controlled. Some characteristics of break down
structure of high quality work are given below –
·
Main attributes of WBS is deliverable
oriented approach which include the capability to complete task defined in the
deliverables.
·
Additional attributes of WBS is “hierarchical decomposition of the work…” where decomposition is
the techniques of division of project in smaller manner to accomplish work.
Decomposition of work helps to understand the project the project in easy
manner as small project become manageable for us.
·
WBS working on the 100% rules where
every work of the project are defined by the deliverables in the scope hence
100% work can be accomplished with the help of project management tools.
·
In order to understand the project in
the better manner WBS represent the work in variety of manner like tabular,
graphical and textual representation which helps to accomplished work on time
with proper quality.
·
For the release of every new project WBS
provides that documentation needed for the project, training to the employee
and other supporting member, project management and new inventory on product
release.
·
WBS provides the project in tree view,
centralized view, tabular view and other presentation techniques to understand
the project in better manner.
We
know that WBS is initial point for every project but application of WBS in the
process of project seems difficult for many managers.
Transition
of WBS to project schedule –
WBS
used to prepare documentation for project schedule but once deliverable has
been prepared we need to prepare schedule of the project and initiate work
according to the project for timely completion of process. In order to decide
schedule about the project we need to considered methodology used for
completion of the project, scope of the project, task and tools for the
project, and guidance about the project. In absence of information about the
work breakdown structure, project manager may face attempting to the project
cause obstacle of the project. Hence difficulty faced by the project manager
can be mitigating by using WBS and deliverable prepared in the WBS for
completion of project. For the ease of use of project deliverable we may
segregate work on task oriented and process oriented. In order to complete the project we need to
set up the linkages between WBS and project schedule. Key deliverable of the
WBS include -
Activity - In
this we will define the input for the project, tools and techniques used in the
processing and output from the project as every project are initiated with some
expectation of which expectation are related to the output from the project.
Input Process Output WBS & WBS
Dictionary à Decomposition à Activity/Milestone List
Sequence
– Output of the project can be achieved by timely completion of project in the
sequence defined in the deliverables. In the sequencing phase of the
deliverable we have defined the sequence by using project schedule network
diagram in which sequence of the work are defined by way of arrow..
Development - once sequence of the project is decided in
the process we should initiate work by way of development according to the defined
schedule.
This
all the method of project can be used for the purpose of foundation
development, house project, wall development and other work which is used in the business for completion of
project on time.
Developed
project of the WBS should be put in the diagram for better understanding of the
user. In order to understand the WBS project management system we will apply to
whole project in any one big project. For illustration of the project we have
selected home project. As firstly we have segregated the project in small
project for understand and manage project in
proper manager hence from decomposition of house project provides that
their four sub project which we need to accomplished to complete the project
related to the house –
1. Primary
structure of the house
2. Electrical
infrastructure of the house
3. Inside
wall development of the house and
4. Plumbing
infrastructure.
Once
project are segregated in small project than also it is divided in small
project unless the project is manageable though it is not necessary to break
down project in small amount but we should break down project if look not
manageable by us.
Identification of dependencies
between WBS – Every person interested to completion
of work on time and we need to accomplished the before other begin. In order to
complete the house project we need to prepare foundation first. Than after wall
development of house will be initiated. Once the foundation, wall and roof are
completed we will move towards the construction of interior of the home. But
before completion of interior work we need to complete the electrical and
plumbing work otherwise we need to break down many things in the interior which
cause wastage of material and time. Therefore by using WBS project manager will
prepare whole diagram for the house construction work by using pencil as all
the project are depend on one another.
In
the diagram I is shown that the way of completion of work by the project
manager. All the sequence of work will be identified by the project manager. Diagram
shows the dependency of the project. As
exterior development of house project depends on the foundation development and
roof development of house project depend on the exterior wall. In the same
manner whole project f house work depend on the one another.
Scope relationship diagram
– In order to ease of project and understanding of the deliverable of the
project we may use scope relationship diagram, in which we can refine main
process of diagram by understanding of the relationship and scope of the
project schedule. In order to prepare diagram we have to show the order and
precedence. Without showing order and precedence one cannot prepare network
diagram. Any additional process found during the diagram we will change the
process accordingly. Inclusion of the
additional process causes articulation of WBS. For example addition of process in the house
project includes the some more process i.e. Primary structure, foundation
development, layout, excavation, concrete pour, exterior wall, roof
development, electrical infrastructure, plumbing work and interior wall
development. As in whole project some of the process are additionally
introduces whereas some of the process are sub divided for the ease of project.
Now
all the process can be shown by the different diagram by project manager. Like
relationship diagram, WBS elements, scope relationship diagram, graphical
presentation and other presentation techniques for ease of project. Of which scope relationship diagram shows the
100% of the work of project in different elements used by them. Illustration
and presentation by way of WBS is very easy as in case of WBS we can easily define
which processes are parent process and which are child. Any child process can
be completed once parent process completed fully. In WBS we can move the
process in logical movement and some dependency line can be added for
completion of parent process first. By this project manager can complete the
step wise work based on linkages of the diagram. One more thing from the
representation by this technique simplifies the project transmission from one
process to next process.
From
the whole research and analysis we conclude that presentation in this way make
whole project easy to understandable which has direct benefit on the cost of
project by saving non valued added steps in the process and removal of
unnecessary process from the project. Use of WBS approach in the project life
cycle makes the whole project in effective manner by use of scope analysis of
the project. WBS and WBS tools help in the completion of project in timely
manner with quality of work. It also help to the project manager for completion
of work in phases hence waste of material and time can be saved. WBS breaks
down the whole project in the subordinate activity hence at a time project
manager need to concentrate on one activity of the parent activity. Some time
in urgency the project, project manager may initiate more than one process but
concentrate only on one small activity which helps to quality work on timely
manner.
References
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